Nov 2008

Dec 2008

 

CITY COUNCIL MEETING

November 17, 2008

5:15 P.M.

 

The city council met in special session with the following present: Mayor Jack E. Rowden; Councilmen Gary Baughman, Mike Eshbaugh, Greg Gill, and Kim Harper. Absent: Councilman Bob Mason.

Others present were Outside Utilities Supervisor Dean Banker, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, City Attorney Wayne R. Tate, Gary Knehans, and Ruthie Winget.

The purposes of the special meeting were to act on an ordinance calling for a special election on Sunday and holiday sales of alcohol and cereal malt beverages in original packages and to discuss repairs to water well #9.

Mayor Jack E. Rowden presided.

ALCOHOLIC LIQUOR AND CEREAL MALT BEVERAGES

Motion by Councilman Gary Baughman, seconded by Councilman Kim Harper, that Ordinance No. 759, AN ORDINANCE CALLING FOR A SPECIAL ELECTION PURSUANT TO K.S.A. 41-2911(3) TO DETERMINE IF ALCOHOLIC LIQUOR AND CEREAL MALT BEVERAGE SHOULD BE SOLD IN THE ORIGINAL PACKAGE, WITHIN THE CITY OF HUGOTON, KANSAS , ON SUNDAYS AND SPECIFIED HOLIDAYS, be passed. Vote: Councilman Baughman, yes; Councilman Eshbaugh, yes; Councilman Gill, yes; and Councilman Harper, yes. Motion carried.

WATER

Gary Knehans, with Henkle Drilling & Supply, returned to discuss repairs to water well #9. He presented a cost estimate of $71,300.00 for new column pipe, an additional 80 feet of suction pipe, and repairs and labor to set the bowl and turbine. Motion by Baughman, seconded by Gill, to accept the proposal. Motion carried.

Motion by Mike Eshbaugh, seconded by Gary Baughman, that the meeting be adjourned to December 8, 2008 at 5:15 p.m. Motion carried.

 

CITY COUNCIL MEETING

November 10, 2008

5:15 P.M.

The city council met in adjourned session from the meeting of October 6, 2008 with the following present: Mayor Jack E. Rowden; Councilmen Gary Baughman, Mike Eshbaugh, Greg Gill, Kim Harper, and Bob Mason.

Others present were Outside Utilities Supervisor Dean Banker, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, City Inspector Tony Martin, Electric System Supervisor Gary Rowden, City Attorney Wayne R. Tate, Kenneth and Melinda Hornsby, Carl Robertson, Ralph Rodgers, and Ruthie Winget.

Mayor Jack E. Rowden presided.

The minutes of the meeting of October 6, 2008 were approved as mailed.

Each member of the governing body was provided a copy of Municipal Judge Sherri Leonard’s report for the month of October, showing 54 new cases brought before the court and $4,651.00 remitted to the city.

Councilman Gary Baughman arrived at 5:16 p.m.

CITY INSPECTOR, ADDITION

City inspector Tony Martin presented his monthly activities report and displayed a preliminary plat of the acreage Stevens County purchased for the construction of the new Pioneer Manor.

MANUFACTURED HOMES

Motion by Councilman Kim Harper, seconded by Councilman Mike Eshbaugh, that Ordinance No. 758, AN ORDINANCE RELATING TO NON-CONFORMING USES WHICH MAY NOT BE CONTINUED WITHIN THE CITY OF HUGOTON, KANSAS; AMENDING SECTION 18-302(1) OF THE CODE OF THE CITY OF HUGOTON, KANSAS, 1991, REPEALING ORDINANCE NO. 733 AND REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Councilman Baughman, yes; Councilman Eshbaugh, yes; Councilman Gill, yes; Councilman Harper, yes; and Councilman Mason, yes. Motion carried.

RECREATIONAL VEHICLE PARKS

The city inspector presented another sample ordinance, providing regulations for recreational vehicle parks. Motion by Harper, seconded by Gill, to table discussion until the council has had time to review the additional material.

ALCOHOLIC LIQUOR AND CEREAL MALT BEVERAGES

A protest petition was filed with the county clerk’s office on October 17, 2008, requiring a referendum to be held on Ordinance No. 753 that authorized Sunday and holiday sales of alcoholic liquor and cereal malt beverages within the City of Hugoton. County officials have not ruled on the sufficiency of the petition. City Attorney Wayne R. Tate reported he had contacted the county attorney earlier in the day. The county attorney was not even aware a petition had been filed. The 61-day protest period would have expired October 21. But without a formal decision on the petition’s sufficiency, stores have been selling on Sunday. The city attorney will try to get the mess sorted out and to get the matter handled appropriately, as specified by State statutes.

ELECTRIC

Carl Robertson, representing the Stevens County veterans group, questioned the electric rates being charged to the VFW building. Mr. Robertson was advised that the demand charge had been taken off with the May, 2008 billing, that the meter on that building has a multiplier of 40, and that even though the vets group is not a business, commercial and small power is the appropriate rate.

POWER SUPPLY

Sunflower Electric Power Corporation has requested a price adjustment to Section 3 of Service Schedule B to the Electric Interconnection and Power Supply Agreement. The change would increase the off-peak from $31.00 to $33.00 per MWh and the weekend-peak from $48.00 to $49.50 per MWh. The non-summer on peak will remain at $65.00 per MWh. Motion by Kim Harper, seconded by Bob Mason, to authorize the mayor to execute the agreement for the Schedule B price adjustments. Motion carried.

WATER

Motion by Harper, seconded by Baughman, that Ordinance No. 757, AN ORDINANCE CREATING A WATER IMPROVEMENT ASSESSMENT CHARGE FOR WATER SERVICE CUSTOMERS TO FUND FUTURE SOUCES OF AND IMPROVEMENTS TO THE MUNIICPAL WATER SERVICE SYSTEM; AMENDING CHAPTER XVII, UTILITIES, ARTICLE 2, WATER SERVICE, OF THE CODE OF THE CITY OF HUGOTON, KANSAS; 1991, BY ADDING SECTION 17-206a, WATER IMPROVEMENT ASSESSMENT CHARGE, REPEALING ORDINANCE NO. 647 AND REPEALING ALL OTHER ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Councilman Baughman, yes; Councilman Eshbaugh, yes; Councilman Gill, yes; Councilman Harper, yes; and Councilman Mason, no. Motion carried.

WATER

Motion by Harper, seconded by Gill, that Ordinance No. 756, AN ORDINANCE REGULATING WATER SERVICE METERS, UNDERGROUND WATER PIPES, BILLING AND PENALTIES, AND ESTABLISHING WATER SERVICE CLASSIFICATIONS AND RATES UNDER CONTROL OF THE CITY OF HUGOTON, KANSAS, ESTABLISHING RULES AND REGULATIONS FOR SUCH WATER SERVICE AND RATES, AND REPEALING, ARTICLE 2, WATER SERVICE, OF CHAPTER XVII, UTILITIES SECTION 17-201 TO 17-213 INCLUSIVE, CODE OF THE CITY OF HUGOTON, KANSAS, 1991, REPEALING ORDINANCE NO. 713 AND REPEALING ALL OTHER ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Baughman, yes; Eshbaugh, yes; Gill, yes; Harper, yes; and Mason, yes. Motion carried.

SANITATION

In order to continue setting aside sufficient funds to replace the sanitation truck every four or five years, City Clerk Thomas G. Hicks recommended raising sanitation rates by $1.50 per month. Motion by Harper, seconded by Baughman, to increase residential sanitation rates from $8.50 to $10.00 per month and to also increase commercial sanitation rates by $1.50 per month as follows: $12.50 per month for a plastic container with twice-a-week pick-up, $18.50 per month for a metal container with twice-a-week pick-up, $14.50 per month for a plastic container with five-days-a-week pick-up, $22.50 per month for a metal container with five-days-a-week pick-up, $21.50 per month for a plastic container with seven-days-a-week pick-up, and $35.50 per month for a metal container with seven-days-a-week pick-up. Motion carried.

DOGS

Motion by Harper, seconded by Mason, that Ordinance No. 755, AN ORDINANCE RELATING TO DUTIES OF INQUIRY AND REDEMPTION FEES FOR IMPOUNDED DOGS; AMENDING SECTIONS 2-211 THROUGH 2-212 OF THE CODE OF THE CITY OF HUGOTON, KANSAS, 1991; AND REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Baughman, yes; Eshbaugh, yes; Gill, yes; Harper, yes; and Mason, yes. Motion carried.

FINANCE

Motion by Mike Eshbaugh, seconded by Gary Baughman, to accept a contract with Hay – Rice and Associates for an amount not to exceed $9,375.00 for the audit of the 2008 city records. Motion carried.

ORGANIZATIONS

The city clerk asked for guidance on whether or not to continue the expense of the energy efficiency and recycling Eco@Home publication, sponsored by Kansas Municipal Utilities. No one present felt the pamphlet was being read. It was probably being pitched as junk mail. The consensus of the group was to not renew the subscription.

IDENTITY THEFT

The city clerk presented a proposal for an identity theft prevention program. Because the city has utility accounts, the Federal Trade Commission is now requiring the city to develop and maintain a protection program to prevent identity theft. Motion by Eshbaugh, seconded by Harper, that Resolution No. 2008-5, A RESOLUTION ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM FOR THE CITY OF HUGOTON, KANSAS, be passed. Motion carried.

WATER

Outside Utilities Supervisor Dean Banker presented a quote of $88,797.20 from Henkle Drilling Company for repairs to water well #9. Included in that cost is $6,000.00 the city already owes for labor to pull the pump, set a submersible pump, clean the well, test the well, and camera the well. Banker suggested an additional savings could be realized by using the motor recently taken out of water well #14. That motor would need to be repaired. No action was taken until a representative of Henkle Drilling could be present to explain why the proposal is the right decision to maximize production of the well.

BIDS

Additional bids were opened for the sale of a 1981 Ford truck equipped with a sewer cleaning machine.

Gerald Crane $1,500.00

Frank’s Plumbing $2,500.00

Motion by Greg Gill, seconded by Bob Mason, to accept the bid of Frank’s Plumbing. Motion carried.

Vehicles

As directed, the outside utilities supervisor presented the council with a list of city-owned pickups and each vehicles’ year and mileage. The shop mechanic also provided a ranking of the pickups according to condition. Discussion was held on how to redistribute the pickups when a new one is purchased.

BIDS

Motion by Harper, seconded by Gill, to accept the bid of $33,874.76 from Riley Chevrolet-Buick, Inc. for a 2009 Chevrolet pickup with utility box for the electric system supervisor. Motion carried.

Claims against the city were presented and audited. Motion by Mason, seconded by Gill, that Appropriation Ordinances No. 1873 and 1874 be passed. Motion carried.

SEWER

Part of the sewer main is missing underneath the manhole in Fourth Street in the alley between Van Buren and Harrison Streets. Utility Maintenance Contractors has presented a proposal of $33,724.80 to insert a liner from the manhole in Fourth Street north and south to the manholes in Third Street and Fifth Street. Motion by Gill, seconded by Mason, to accept the proposal. Motion carried.

TRAFFIC

The city attorney distributed a new proposal from United Prairie Ag on the conditions for closing the streets to accommodate the unit train. Council members were encouraged to review the document and to provide their input to the city attorney.

POLICE

Chief of Police Courtney Leslie asked the council to consider the city paying the membership dues for the personnel in her department to the Stevens County Fitness Center. Motion by Gill, seconded by Harper, to authorize the expenditure of $525.00 for a three-month trial. Motion carried. Each police department employee will be required to utilize the fitness center for eight hours a month or to reimburse the city for their individual dues in the event the eight hours are not met.

PERSONNEL

Motion by Harper, seconded by Mason, to employ Bryon Koehn at a rate of $12.26 per hour as a part-time police officer, due to his prior experience with the city. Motion carried.

Motion by Harper, seconded by Eshbaugh, that the meeting go into executive session in regard to personnel matters. Motion carried. Mayor Rowden called the meeting into executive session at 7:30 p.m. with the meeting to reconvene in open session at 7:45 p.m.

The meeting reconvened in open session at 7:40 p.m.

Motion by Harper, seconded by Gill, that the meeting be adjourned to December 8, 2008 at 5:15 p.m. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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