Special Board of Education Meeting

United School District No. 363

November 1, 2007 – 7:00 a.m.

305 Wiley, Holcomb, Kansas

MINUTES

Board of Education Members:

Tim Miller (President), Jon Becker, Julie Chamberlain,

 Mike Pfeifer, Jay Powers, Janet Sharp

Members Present:  Julie Chamberlain, Tim Miller, Mike Pfeifer, Tom Schuetz, Janet Sharp

Others:  Emily Behlmann, Robert O’Connor,  Mary Ann Bennett

 

At 7:00 a.m., Tim Miller called the meeting to order.   Jon Becker and Jay Powers were not present.

 

The superintendent gave a brief update on the resurfacing of the track facilities.  Due to the deterioration of the asphalt layer between the cement foundation and the rubber surface, DeFrago Track Company recommended the track surface be removed to the cement foundation. 

 

Mike Pfeifer moved, seconded by Janet Sharp, to approve the low bid from Klotz Sand to remove and replace the asphalt surface on the track.  Motion carried:  5-0

Bids:  Klotz Sand                                  $  68,855

            Dick Construction                    $101,400

 

Janet Sharp moved, seconded by Julie Chamberlain, to approve the low bid from Lee Construction Inc. to raise the long jump pad by adding additional concrete and to remove the section of grass between two pads and replace with a concrete.  Motion carried:  5-0

Bids:  Lee Construction                      $38,944

           JAG Construction                     $42,555

           Dick Construction                     $49,442                  

 

Adjourn

At 7:20 a.m., Janet Sharp moved , seconded by Mike Pfeifer, to adjourn.  Motion carried:  5-0

 

 

 

Respectfully submitted:                                                                                                      Approved:                            

 

 

____________________________                                                                               ____________________________

 Mary Ann Bennett, Clerk                                                                                                  Tim Miller, President

 

 

 

 

 

 

    Regular Board of Education Meeting

Unified School District No. 363

November 12, 2007 – 6:30 p.m.

305 Wiley, Holcomb, Kansas

MINUTES

Board of Education Members:

Tim Miller (President), Jon Becker, Julie Chamberlain,

Mike Pfeifer, Jay Powers, Tom Schuetz, Janet Sharp

Members Present:  Jon Becker, Julie Chamberlain, Tim Miller, Mike Pfeifer, Jay Powers, Tom Schuetz, Janet Sharp

Administrators Present:  Kristy Ellis, Phil Keidel, Chad Krug, Robert O’Connor, Jarrod Stoppel

Others:  Emily Behlman, Scott Bjurstrom, Lindall Cox and members of the cross country team, Jannelle Robins-Gaede, Nick Herrmann – vocational agriculture, Deb Nicholson, Scott Stegman and members of the girls golf team, Shelly VanCleave and members of the volleyball team,  Mary Ann Bennett

 

At 6:30 p.m., Tim Miller called the meeting to order.   Tom Schuetz was not present; Tom arrived at 6:55.

 

Agenda

Julie Chamberlain moved, seconded by Jon Becker, to approve the agenda as presented.  Motion carried:  6-0

Consent Agenda

Janet Sharp moved, seconded by Julie Chamberlain, to approve the consent agenda.  Motion carried:  6-0

*       minutes – October 8, 2007

*        recommendation

1.        Randy Ackerman – two year contract

2.        Brandi Price – middle school curriculum council

3.        Tonya Keim – sixth grade sponsor

4.        Mary Guerrero – bus operator; $16.53 per hour

Claims

Jay Powers moved, seconded by Janet Sharp, to approve the claims  -  $1,022,786.42  Motion carried: 6-0

Presentation/Recognitions

The board presented students with certificates for their achievements during the fall activities. 

 

Jannelle Robins-Gaede presented a brief synopsis of the KAHPERD Physical Education Progress Grant that was awarded to the district.

 

Reports                                                  -superintendent

Storm damage renovations are near completion.  The painting project in the hallways of the high school is complete; windows in the elementary north gym have been sealed; the asphalt from the track has been removed; the new lighting and ceiling have been installed in auditorium and the damaged sections of the middle school roof and siding have been replaced/repaired.

 

The Kansas Communities That Care report was reviewed.

 

New Business                                      -elementary north gym

Julie Chamberlain moved, seconded by Jay Powers, to approve the bid from Kinney Glass for window replacement in the elementary north gym.  Motion carried:  7-0 

Bids:  Kinney Glass                             $8,527

          Roth Glass                                   $9,750

                                                                -elementary building controls

Jay Powers moved, seconded by Janet Sharp, to approve the bid from C&C Group, Wichita, KS, for the energy management system in the elementary building.  Motion carried:  7-0

Bids:  C&C Group                                $21,500

           Trane                                           $44,512  

                                                                -roof  bids

Julie Chamberlain moved, seconded by Jon Becker, to accept the low roofing bid for the south end of  Holcomb Elementary (excluding gym roof) from D.V. Douglas Roofing, Inc., Garden City, KS  Motion carried:  7-0

Bids:  DV Douglas                                                               $237,858

           Weathercraft Company of Garden City, Inc.        $297,804

 

 

 

November 12, 2007/Minutes

Page 2

                                                                -concrete bids

Tom Schuetz moved, seconded by Janet Sharp, to approve concrete bid from Dick Construction for the area around the new chiller at the high school.  Motion carried:  7-0

Bids:  Gary Dick                    $ 9,532

           JAG Construction    $14,000

                                                                -maintenance vehicle

Tom Schuetz moved, seconded by Mike Pfeifer, to approve the low bid from Brent Magourik, Inc for a new 4wd maintenance truck.  Motion carried:  7-0

Magouirk ½ ton                   $20,500

Burtis       ¾ ton                    $25,610

 

Action Items                                         -liability insurance

Jay Powers moved, seconded by Julie Chamberlain, to approve the quote of $128,638 from Employers Mutual Casualty Company – Keller Leopold for the district’s liability insurance.  Motion carried: 7-0

                                                                -track bid

Janet Sharp moved, seconded by Mike Pfeifer, to approve the track resurfacing bid from Fisher Tracks, Inc.  Motion carried:  7-0 

Bids:     Fisher Tracks, Inc., Boone, IA                                   $162,324

             Defargo Sports Surfaces, Georgetown, TX              $198,280          

                                                                -delegate

Mike Pfeifer moved, seconded by Jay Powers, to appoint Tim Miller to the Kansas Association of School Boards Delegate Assembly.  Motion carried:  7-0

 

Executive Session

At 7:45 p.m., Janet Sharp moved, seconded by Mike Pfeifer, to enter executive session for one hour to discuss personnel matters after a five minute recess.  Executive session is necessary to protect the privacy rights of an individual(s).  Motion carried:  7-0

 

At 8:55 p.m., Janet Sharp moved, seconded by Mike Pfeifer, to extend executive session for an additional thirty minutes for the aforementioned matters.  Motion carried:  7-0

 

At 9:25 p.m., the board reconvened in open session.  Janet Sharp moved, seconded by Jay Powers, to adjourn.  Motion carried:  7-0 

 

 

Respectfully submitted:                                                                                   Approved:

 

 

_________________________                                                                      _________________________

Mary Ann Bennett, Clerk                                                                                   Tim Miller, President