Regular Board of Education Meeting

Unified School District No. 363

July 9, 2007 - 7:30 p.m.

305 Wiley, Holcomb, KS

MINUTES

Board of Education Members: Tim Miller (President), Jon Becker,  Julie Chamberlain,

Rob McCallister, Mike Pfeifer, Jay Powers, Janet Sharp

 

 

Members Present:  Julie Chamberlain, Rob McCallister, Tim Miller, Mike Pfeifer, Jay Powers, Janet Sharp

Administrators Present:  Phil Keidel, Jarrod Stoppel, Robert O’Connor

Others:  Emily Behlmann, Richard Bennett, Pam Knoll, Linda O’Sullivan, Amy Wickwar, Mary Ann Bennett

 

At 7:30 p.m., Tim Miller called the meeting to order.

 

Election of Officers                             -president/vice

Jay Powers nominated Tim Miller for the office of president and moved nominations cease and to cast a unanimous ballot.   Mike Pfeifer seconded the motion.  Motion carried:  6-0

 

Janet Sharp nominated Mike Pfeifer for the office of vice-president and moved nominations cease and to cast a unanimous ballot.   Rob McCallister seconded the motion.  Motion carried:  6-0 

Agenda

Rob McCallister moved, seconded by Janet Sharp, to amend the consent agenda to add high school track resignation under item 5(C).   Motion carried:  6-0   

 

Janet Sharp moved, seconded by Jay Powers, to approve the amended agenda.  Motion carried:  6-0

Appointment of Officers

Mike Pfeifer moved, seconded by Janet Sharp, to appoint Mary Ann Bennett to the position of board clerk, Linda Hamilton, deputy clerk and Pam Knoll, treasurer.   Motion carried:  6-0

Consent Agenda

Julie Chamberlain moved, seconded by Jay Powers, to approve the consent agenda as amended.   Motion carried:  6-0

Items approved:

v      minutes -  June 11, 12, 13, 2007

v      recommendations

  1. Shelley Johnson – Kindergarten
  2. Amanda Warkentine – Elementary Physical Education
  3. Rujelio Macias – Middle School Computer Lab - $10.67 per hour

v      resignation

  1. Steve Johnson – Assistant High School Principal/Activities Director
  2. Archie Oliver – Assistant High School Track

v      compensation for additional days

  1. Robert O’Connor – twenty-three days before commencing of contract

v      re-organizational                        -appointments

1) building principals - attendance officers; 2) building principals - truancy officers; 3)  Robert O’Connor - director of federal programs, representative for Title VI, Title VII, Title IX and Section 504, hearing officer for free and reduced meal applications, authorized representative for the food service program, district QPA chairperson; 4) Phil Keidel, Director of Title I, determining officer for the food service program; homeless liaison; 5) Pam Knoll - KPERS representative; 6) Linda Hamilton - Freedom of Information  Officer; 7) Sam Mesa - transportation director

                                                                -designate

         1) The Garden City Telegram - official district newspaper for publication of school notices; 2) The First National Bank      

            of Holcomb and Security Savings - district's official banks for board funds; 3) Mary Ann Bennett, Linda Hamilton,  

           Pam Knoll and Robert O’Connor authorized personnel to have access to safe deposit box; 4) valid signatures for 

           various accounts; 5) building principals to suspend/expel students; 6) building principals and building maintenance

           personnel to report crimes that occur on school grounds; 7) Dr. Terry Hunsberger - workers compensation authorized 

           physician

-consider

1) Adoption of 1,116 hour calendar for 2007-2008 school year - K.S.A. 72-1106; 2) resolution for annual G.A.A.P. Waiver - requirements for generally accepted accounting principles - K.S.A. 75-112A; 3) destruction of old records - K.S.A.  72-5369; 4) early payment request - K.S.A. - 72-105(b); 5) mileage reimbursement - 43 cents per mile (state rate); 6) adopt resolutions to set petty cash limits for needed school district expenditures - K.S.A. - 72-8208, district limit - $1,000, buildings - $500; 7) adopt resolution to set guidelines for middle school and high school activity accounts and gate receipts - K.S.A. - 7208208a; 8) rescind/adopt board policies

 

 

 

 

July 9, 2007/Minutes

Page 2

 

Claims

Jay Powers moved, seconded by Janet Sharp, to approve the expenditures and financial statements.  Motion carried: 6-0  

Communications

Mike Amos requested his son, Jerod, be allowed to complete his senior year at Holcomb High School.   Jerod has met the out-of district policy requirements of attending six consecutive semesters at Holcomb High School.  Therefore, it was the consensus of the board to allow Jerod to complete the 2007-08 school year.

Presentations

Linda O’Sullivan and Amy Wickwar outlined the Virtual Perscriptive Learner program.  Amy and Linda utilized the program for high school summer school classes.     

Old Business                                       -2007-2008 board goals

August 6th was the date set for an update of board goals.

New Business                                      -budget hearing

Jay Powers moved, seconded by Julie Chamberlain, to set August 13th, at 8:00 p.m. 305 Wiley Street as the date, time and location of the budget hearing.  Motion carried:  6-0

                                                                -TB testing

Janet Sharp moved, seconded by Mike Pfeifer, to approve the recommendation to revise the Tuberculosis testing policy requiring testing only for new staff members.  Motion carried:  6-0   Student testing and the re-testing of staff every three years will be eliminated.

Action Items                                        -board meetings

Mike Pfeifer moved, seconded by Rob McCallister, to designate second Monday of each month, 6:30 p.m. CST and 7:30 p.m., DST, 305 Wiley, as the date, time and location for the board of education meetings.    Motion carried:  6-0                                        -attorney

Mike Pfeifer moved, seconded by Jay Powers, to appoint Wayne Tate as board counsel.  Motion carried:  6-0

                                                                -committees

Jay Powers moved, seconded by Janet Sharp, to approve the appointments to board committees.  Motion carried:  6-0

Capital Improvement  - Tim Miller; Mike Pfeifer; Curriculum – Jon Becker, Julie Chamberlain; High Plains Educational Cooperative representative – Julie Chamberlain; HPEC alternate - Mike Pfeifer; 2nd alternate - Jay Powers; Insurance –  Jon Becker, Rob McCallister; Negotiations -  Mike Pfeifer, Janet Sharp;  Public Relations – Jon Becker

                                                                -season pass

Julie Chamberlain moved, seconded by Jay Powers, to approve the recommended season pass rates.  Motion carried:  6-0

season pass rates:  football - adult..........$10.00                              basketball - adult..........$15.00

                                                   student......$  5.00                                                  student......$10.00                                            

                                                   family.......$25.00                                                    family.......$50.00

                                                                -workers comp

Janet Sharp moved, seconded by Julie Chamberlain, to approve the recommendation to approve and adopt the terms and conditions of the Kansas Association of School Boards Member Participation Agreement for the district’s workers compensation.  Motion carried:  6-0

                                                                -student insurance

Rob McCallister moved, seconded by Janet Sharp, to approve the all-student insurance proposal of $11,500.00 from United Healthcare Student Resources.  Motion carried:  6-0

                                                                -phone transfers

Jay Powers moved, seconded by Mike Pfeifer, to approve phone transfers for the district’s funds.  Motion carried:  6-0

                                                                -supplemental positions

Jay Powers moved, seconded by Julie Chamberlain, to approve the high school, middle school and elementary staff supplemental contract recommendations for the 2007-2008 academic year eliminating from the list Archie Oliver for the high school assistant track position due to his resignation.    Motion carried:   6-0  (copy attached)

                                                                -centers excellence

Jay Powers moved, seconded by Janet Sharp, to approve the Centers of Excellence Agreements for the 2007-2008 school year.  Motion carried:  6-0    363 will provide office space, phone and computer access for the Career Learning System’s coordinator, and 363 will reimburse USD 457 and Garden City Community College based on a per pupil formula for services rendered.   Agreements:  Career Learning System, Automotive Technology, Criminal Justice, Early Childhood Education,

                         Industrial Maintenance Technology, Information Technology

                                                                -food service agreement

Jay Powers moved, seconded by Julie Chamberlain, to approve the 2007-2008 Child Nutrition and Wellness Program Agreement.  Motion carried:  6-0

                                                                -concurrent enrollment

Julie Chamberlain moved, seconded by Janet Sharp, to approve the cooperative agreement with Garden City Community College authorizing qualified juniors and seniors to participate in courses at GCCC while concurrently completing their high school curricula.  Motion carried:  6-0

 

 

 

 

 

 

 

 

July 9, 2007/Minutes

Page 3

 

 

                                                                -district range

Janet Pfeifer moved, seconded by Mike Pfeifer, to accept the high bid from Shannon Ortega for the district’s Vulcane Range.  Motion carried:  6-0  Bids:  Shannon Ortega - $150

                                                  Mario Mendoza -  $ 40

Executive Session

At 8:23 p.m., Mike Pfeifer moved, seconded by Janet Sharp, to enter executive session for personnel matters and negotiations for thirty minutes following a five minute break.  Executive session is necessary to protect the privacy rights of an individual(s) and to protect the district’s right to the confidentiality of its negotiating position and the public interest, respectively.  Motion carried:  6-0

 

At 8:58 p.m., Mike Pfeifer moved, seconded by Janet Sharp to extend executive session for an additional twenty minutes for the aforementioned matters.  Motion carried:  6-0   Rob McCallister exited the session.

 

At 9:18 p.m., Mike Pfeifer moved, seconded by Janet Sharp, to extend executive session for an additional fifteen minutes for the aforementioned matters.  Motion carried:  6-0

 

At 9:33 p.m., the board reconvened in open session. 

Additional Business                            -assistant principal

Janet Sharp moved, seconded by Rob McCallister, to offer Chad Krug a two year contract for the high school assistant principal’s position and set the salary at $72,100.  Motion carried:  6-0

                                                                -bank resolution

Janet Sharp moved, seconded by Mike Pfeifer, to add Chad Krug as a district signatory to the banking resolution.  Motion carried:  6-0

                                                                -resignation

Jay Powers moved, seconded by Julie Chamberlain, to accept Rob McCallister’s resignation from the board of education effective immediately.  Motion carried:  5-1 with Rob McCallister abstaining.

                                                                -director of  bldgs. & grnds.

Mike Pfeifer moved, seconded by Jay Powers, to offer Rob McCallister a work agreement for the position of director of buildings and grounds and to set his salary at $60,000.  Motion carried:  5-0

                                                                -banking resolution

Janet Sharp moved, seconded by Julie Chamberlain, to remove Rob McCallister as a signatory on the banking resolution.  Motion carried:  5-0

 

Adjourn

Mike Pfeifer moved, seconded by Jay Powers, to adjourn.  Motion carried:  5-0                     

 

 

Respectfully submitted:                                                                                      Approved:

 

 

_________________________                                                                      _________________________

Mary Ann Bennett, Clerk                                                                                   Tim Miller, President