Regular Board of Education Meeting

Unified School District No. 363

July 10, 2006 - 7:30 p.m.

Room 132 ~  Holcomb High School

MINUTES

 

Board of Education Members: Tim Miller (President), Jon Becker, Anne Jones,

 Cindy Messenger, Mike Pfeifer, Jay Powers, Janet Sharp

Members Present:  Anne Jones, Jon Becker, Tim Miller, Mike Pfeifer, Jay Powers, Janet Sharp

Administrators Present:  Steve Johnson, Phil Keidel

Others:  Emily Behlmann, Deb Nicholson, Mary Ann Bennett

 

At 7:30 p.m., Tim Miller called the meeting to order.  Cindy Messenger was not present

 

Agenda

 Mike Pfeifer moved, seconded by Jon Becker, to approve the agenda as presented.  Motion carried:  6-0   

 

Election of Officers                             -president/vice

Jon Becker nominated Tim Miller for the office of president and Mike Pfeifer for vice-president, moved nominations cease and to cast a unanimous ballot.   Anne Jones seconded the motion.  Motion carried:  6-0

                                                               

Appointment of Officers

Janet Sharp moved, seconded by Anne Jones, to appoint Mary Ann Bennett to the position of board clerk, Linda Hamilton, deputy clerk and Deb Nicholson, treasurer.   Motion carried:  6-0

 

Consent Agenda

Anne Jones moved, seconded by Janet Sharp, to approve the consent agenda.   Motion carried:  6-0

Items approved:

§         minutes -  June 12, 29, 2006

§         re-organizational                        -appointments

1) building principals - attendance officers; 2) building principals - truancy officers; 3)  W.S. Landis - director of federal programs, representative for Title VI, Title VII, Title IX and Section 504, hearing officer for free and reduced meal applications, authorized representative for the food service program, district QPA chairperson; 4) Phil Keidel, Director of Title I, determining officer for the food service program; 5) Richard Bennett  - asbestos manager; 6) Deb Nicholson - KPERS representative; 7) Linda Hamilton - Freedom of Information  Officer; 8) Sam Mesa - transportation director

                                                                -designate

         1) The Garden City Telegram - official district newspaper for publication of school notices;  2) The First National Bank      

            of Holcomb and Security Savings  - district's official banks for board funds; 3) Mary Ann Bennett, Linda Hamilton,  

           W.S. Landis and Deb Nicholson authorized personnel to have access to safe deposit box; 4) valid signatures for 

           various accounts; 5) building principals to suspend/expel students; 6) building principals and building maintenance

           personnel to report crimes that occur on school grounds; 7) Dr. Terry Hunsberger - workers compensation authorized 

           physician

-consider

1) Adoption of 1,116 hour calendar for 2006-2007 school year - K.S.A. 72-1106; 2) resolution for annual G.A.A.P. Waiver - requirements for generally accepted accounting principles - K.S.A. 75-112A; 3) destruction of old records - K.S.A.  72-5369; 4) early payment request - K.S.A. - 72-105(b); 5) mileage reimbursement - 43 cents per mile (state rate); 6) adopt resolutions to set petty cash limits for needed school district expenditures - K.S.A. - 72-8208, district limit - $1,000, buildings - $500; 7) adopt resolution to set guidelines for middle school and high school activity accounts and gate receipts - K.S.A. - 7208208a; 8) rescind/adopt board policies

 

Claims

Jay Powers moved, seconded by Janet Sharp, to approve the expenditures and financial statements.  Motion carried: 6-0  

Expenditures  06-13-06 / 06-30-06   $1,010,349.80

                       07-10-06 / 0710-06     $  380,671.52

Old Business                                       -transportation

Bus routes will be discussed at the August 7th special meeting.

 

New Business                                      -budget hearing

Anne Jones moved, seconded by Jon Becker, to set August 14th, at 8:00 p.m. in room 132 of Holcomb High School as the date, time and location of the budget hearing providing we have information from the state.  Motion carried:  6-0

 

 

 

July 10, 2006/Minutes

Page 2

 

 

Action Items                                        -board meetings

Mike Pfeifer moved, seconded by Anne Jones, to designate second Monday of each month, 6:30 p.m. CST and 7:30 p.m. DST in room 132, Holcomb High School as the date, time and location for the board of education meetings.    Motion carried:  6-0                                            -attorney

Anne Jones moved, seconded by Jay Powers, to appoint Wayne Tate as board counsel.  Motion carried:  6-0

                                                                -committees

Janet Sharp moved, seconded by Mike Pfeifer, to approve the appointments to board committees.  Motion carried:  6-0

Capital Improvement  - Tim Miller; Mike Pfeifer; Curriculum – Jon Becker; High Plains Educational Cooperative representative - Cindy Messenger; HPEC alternate - Mike Pfeifer; 2nd alternate - Jay Powers; Insurance – Anne Jones, Jon Becker; Negotiations -  Mike Pfeifer, Janet Sharp;  Public Relations – Jon Becker

                                                                -season pass

Janet Sharp moved, seconded by Jay Powers, to approve the recommended season pass rates.  Motion carried:  6-0

season pass rates:  football - adult..........$10.00                              basketball - adult..........$15.00

                                                   student......$  5.00                                                  student......$10.00                                            

                                                   family.......$25.00                                                    family.......$50.00

                                                                -workers comp

Mike Pfeifer moved, seconded by Janet Sharp, to approve the recommendation to approve and adopt the terms and conditions of the Kansas Association of School Boards Member Participation Agreement for the district’s workers compensation.  Motion carried:  6-0

                                                                -student insurance

Anne Jones moved, seconded by Jay Powers, to approve the all-student insurance proposal of $11,750.00 from Summit America for the super premier option.  Motion carried:  6-0

                                                                -phone transfers

Jon Becker moved, seconded by Janet Sharp, to approve phone transfers for the district’s bank funds.  Motion carried:  6-0

                                                                -supplemental positions

Jay Powers moved, seconded by Jon Becker, to approve the winter and spring high school staff supplemental contract recommendations and the elementary staff supplemental contract recommendations for 2006-2007.  Motion carried:    6-0  (copy attached)

                                                                -centers excellence

Janet Sharp moved, seconded by Anne Jones, to approve the Centers of Excellence Agreement for the 2006-2007 school year.  Motion carried:  6-0

363 will provide office space, phone and computer access for the Career Learning System’s coordinator, and 363 will reimburse USD 457 and Garden City Community College based on a per pupil formula for services rendered. 

                                                                -food service agreement

Anne Jones moved, seconded by Janet Sharp, to approve the 2006-2007 Child Nutrition and Wellness Program Agreement.  Motion carried:  6-0

                                                                -concurrent enrollment

Janet Sharp moved, seconded by Jon Becker, to approve the cooperative agreement with Garden City Community College authorizing qualified juniors and seniors to participate in courses at GCCC while concurrently completing their high school curricula.  Motion carried:  7-0

Break

At 8:27 p.m., Jon Becker moved, seconded by Mike Pfeifer, to enter executive session for twenty minutes following a ten minute break.  Executive session is necessary to protect the privacy rights of an individual(s).  Motion carried:  6-0

 

At 8:57 p.m., the board reconvened in open session;  Janet Sharp moved, seconded by Jay Powers, to adjourn.  Motion carried:  6-0

 

 

Respectfully submitted:                                                                                      Approved:

 

 

_________________________                                                                      _________________________

Mary Ann Bennett, Clerk                                                                                   Tim Miller, President

 

 

Board of Education

Unified School District No. 363

Special Meeting

August 7, 2006 – 7:30 a.m.

Administration Office – 204 Wiley

MINUTES

 

 

 

 

Board of Education Members:

Tim Miller (President), Jon Becker, Anne Jones,

 Cindy Messenger, Mike Pfeifer, Jay Powers, Janet Sharp

Members Present:  Jon Becker, Cindy Messenger, Tim Miller, Mike Pfeifer, Jay Powers

Administrators Present: Bill Biermann, Kristy Ellis, Steve Johnson, Phil Keidel, W.S. Landis

Others:    Jennifer Meng, Sam Mesa, David Mongeau, Deb Nicholson, Bud Owens, Dwane Roth, Brian Rupp, Todd VanCleave, Kristen Waggener, Mary Ann Bennett

 

At 7:30 p.m., the meeting was called to order.  Anne Jones and Janet Sharp were not present.

 

Agenda

Mike Pfeifer moved, seconded by Jay Powers, to amend the agenda to include item 5(a), Holcomb Recreation Commission’s budget.  Motion carried:  5-0

 

Mike Pfeifer moved, seconded by Jay Powers, to approve the amended agenda.  Motion carried:  5-0

 

2006-2007 Board Goals

Board goals were reviewed.  The majority of goals were approved by consensus as a continuation of achievement.

Additions/Deletions:

·          Technology Based Learning Policy for middle school and high school will be added to the Academic Focus statement and requested to be monitored in the teacher evaluation process                                                                     

·          District Climate statement – Service to Patrons, will include a parent survey regarding the climate of the district’s schools

·          Utilization of North Holcomb Elementary, was eliminated from the Fiscal Accountability goal statement

Policy Updates

Policy updates were reviewed.  Jon Becker moved, seconded by Jay Powers, to appoint Cindy Messenger and Janet Sharp to the policy review committee.  Motion carried:  5-0

Budget Update

After reviewing the 2006-2007 proposed budget, Mike Pfeifer moved, seconded by Cindy Messenger, to drop the capital outlay mill levy by .24 mills.  Motion carried:  5-0

Executive Session

At 8:55 p.m., Jon Becker moved, seconded by Jay Powers, to enter executive session for forty-five minutes to discuss personnel and negotiations.  Executive session is necessary to protect the privacy rights of an individual(s) and protect the public interest in negotiating a fair and equitable contract, respectively.  Motion carried:  5-0  Sam Mesa was included in the session.

 

At 9:25 p.m., Sam Mesa exited and Deb Nicholson entered.  At 9:40 p.m., Deb exited the session and Jon Becker moved, seconded by Jay Powers, to extend the session for an additional fifteen minutes for the aforementioned matters.  

 

At 9:55 p.m., Jon Becker moved, seconded by Jay Powers, to extend the session for an additional five minutes for the aforementioned matters.  Motion carried:  5-0

 

At 10:00 p.m., the board reconvened in open session.  Mike Pfeifer moved, seconded by Jon Becker, to accept Larry Baier’s resignation as a district bus operator and to approve the employment recommendation for the district’s bus operators.  Motion carried:  5-0

Full time:  Cindy Amrine, Bobbi Armstrong, Jannelle Robins-Gaede, Janice Hipp, Daryl Hahn, TallyAnn Klitzke, Joe Weaver

Substitutes:  Bill Biermann, Alva Burch, Lindall Cox, Merle Henry, Sam Mesa, Raul Otero, Mike Stegman

 

At 10:05 p.m., Jon Becker moved, seconded by Jay Powers to adjourn.  Motion carried:  5-0

 

Respectfully submitted:                                                                        Approved:

 

 

_________________________                                                      _________________________

Mary Ann Bennett, Clerk                                                                      Tim Miller, President